Incident Checklist
2008
1. ASSURE
SAFETY OF ALL AT SCENE AND ARRANGE FOR FIRST AID OR MEDICAL PERSONNEL AS
REQUESTED/NEEDED.
2. NOTIFY
APPROPRIATE UNIVERSITY OFFICIALS.
Director
of Environmental Health and Safety (Paul Burns, (O)x8175,
(C)460-6209, (H) 540-962-1703, pburns@wlu.edu) Notify IMMEDIATELY for serious
faculty/staff/student worker incidents. Primary contact for all incidents on the job and
environmental/safety concerns.
Department
of Public Safety x8999 (or Director Mike Young, (O)x8427, (C)460-3726,
(Pager) 464-2505, mlyoung@wlu.edu) Notify IMMEDIATELY for other serious
incidents. Primary contact for other than on the job
incidents.
Other
University Officials to be informed (case by case, to be determined by Primary
Contact Officials above):
Director/Asst.
Director of Facilities Management (Scott Beebe, x8491, sbeebe@wlu.edu; Randolph
Hare, x8496, rhare@wlu.edu)
Vice
President for Administration (Steve McAllister, x8942, smcallis@wlu.edu)
Office
of General Counsel (Leanne Shank, x8941, lshank@wlu.edu)
Office
of the Treasurer (S. McAllister, x8942, smcallis@wlu.edu; Stephanie Arbanas,
x8121, sarbanas@wlu.edu)
Director
of Human Resources (only for work-related incidents) (Amy Diamond
Barnes, x8920, abarnes@wlu.edu)
3. PRESERVE
EVIDENCE AT THE SCENE (unless Director of Environmental Health and Safety or
Department of Public Safety assumes responsibility for doing so). Some or all of the following may be required:
·
PHOTOS IN UNTOUCHED STATE
·
MEASUREMENTS
·
MARK LOCATION OF INCIDENT IF NEED TO MOVE ITEMS
·
WEAR GLOVES IF NEEDED SO AS NOT TO TAINT/REMOVE
EVIDENCE
·
PRESERVE ITEMS OF EVIDENCE
4. LOCATE
AND GET SIGNED STATEMENTS FROM ALL WITNESSES AND INDIVIDUALS WITH KNOWLEDGE AND
GET RELEVANT DOCUMENTS (unless Director of Environmental Health and Safety or
Department of Public Safety assumes responsibility for doing so).
*WHO *WHAT
*WHEN *WHERE
*WHY *HOW
5. FOR
ALL INCIDENTS, COMPLETE INCIDENT INVESTIGATION REPORT AND SEND TO DIRECTOR OF
ENVIRONMENTAL HEALTH AND SAFETY, Heating/Cooling Plant. http://counsel.wlu.edu/policy/W&Lincidentinvestigationreport.htm
6. FOR
FACULTY/STAFF/STUDENT WORKER INCIDENTS ON THE JOB, ALSO COMPLETE EMPLOYER’S ACCIDENT REPORT AND
SEND TO DIRECTOR OF ENV. HEALTH & SAFETY WITHIN 24 HOURS.
http://counsel.wlu.edu/policy/Employer'sAccidentReport.pdf
7. DO
NOT MAKE PUBLIC STATEMENTS: REFER ALL INQUIRIES TO VP FOR PUBLIC AFFAIRS
AND COMMUNICATIONS (Jeff Hanna, x8459, jhanna@wlu.edu)
8. INTERVIEW
TECHNIQUES
·
Listen
patiently to what the person says and do not interrupt.
·
Avoid
negative questions, such as "Why didn't you?" as these tend to make
people defensive.
·
Keep
questions clear and simple.
·
Do not
ask leading questions. Ask the
individual to describe the incident in his or her own words.
·
Ask the
same question several different ways to clarify a response. Rephrase information and repeat it. This helps you to judge the person's
credibility.
·
Commit
individual to a story-chronology.
·
Get
specifics on what happened, nature and location of any injury or damage.
9. ASSESSING CREDIBILITY
·
Credibility assessment is vital to
defensibility of thorough investigation.
·
Consider
demeanor (body language) of interviewee
·
Consider
logic/consistency of story
·
Consider
whether other evidence corroborates story
·
Consider
other circumstantial evidence re: interviewee (history, motivation)
Updated September 2008
(new employee names)