Emergency Closing or Delay of the University
Office of Human Resources
Revised January 31, 2008

There is a need to continue essential services and provide for the University's residential students even in cases of extreme adverse weather. Therefore, every effort will be made to maintain the University's normal operations.

Employees who choose not to work when the University is open should charge the time to vacation. Supervisors may allow employees to
make up lost time.

Communicating Delays
When there is a closing or delay, the University will use the following communication outlets.
- Emergency Hot-line: 462-5277 or x5277 (on-campus)
- University Web Site
- Broadcast e-mail and/or voicemail
- Radio: WREL AM, WWZW FM, WVTF (Roanoke NPR), WMRA (Harrisonburg NPR, WKDW (Staunton)
- Television: WDBJ (Roanoke), WSLS (Roanoke), WSET (Lynchburg)
- Rockbridge Weekly on-line

Essential Employees
Because of the essential nature of their work, Student Health Center nurses and personnel in Public Safety, Dining Services, and Facilities Management are expected to report to work as close to schedule as possible or to continue to work their regular schedule,
even when the University is closed, unless they are specifically instructed otherwise.

In the event of inclement weather and the delay or closing of the University, the following provisions apply with regard to reporting to work and compensation:

Non-exempt employees, who are also non-essential, benefit-eligible employees, scheduled to work but do not report to work due to delay or closing, will be paid straight time according to their scheduled hours for the time that the University is delayed or closed.

Non-exempt, essential employees (including temporary employees) in Dining Services, Facilities Management, Public Safety and Student
Health, are asked to report to work at their regularly scheduled time during a delay or closing. Pay will be as follows:

- If the University closes, essential employees who work within the timeframe of 12:01 AM until 12 PM on the day of University closing
will be eligible for compensation for hours worked at a rate of double-time.

- In the event of a delayed opening, all essential employees who work are eligible for double-time from 12:01 AM until the delayed opening
of the University.

- In the event of an early closing, all essential employees who work will be eligible for double-time for hours worked from early closing
until 12 PM.

Time off in lieu of compensation is not an option.

These pay provisions do not apply to exempt employees.